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Student Payroll Guidelines

For students with a student employment allowance in their financial aid package, the total annual earnings may not exceed the allotted award. Students without an allowance in their award are eligible to earn up to the maximum earnings for their class year. A student's class level also determines the average number of hours per week he/she is eligible to work during the academic year.

The Financial Aid department will be monitoring student earnings throughout the year and will contact the student and employer if the guidelines above are not followed.

  Earnings & Hour Limits

A normal work week is 10 to 20 hours per week. Students are encouraged not to work more than 20 hours per week when classes are in session and not more than 35 hours per week during breaks when classes are not in session. International students can work up to 35 hours per week during the summer break

For students with a student employment allowance in their financial aid package, the total annual earnings may not exceed the allotted award.

The Financial Aid department will be monitoring student earnings throughout the year and will contact the student and employer if the guidelines above are not followed. 

  Direct Deposit

Students are paid by direct deposit. You will avoid misplacing checks, having to go to the bank to cash a check, filling out forms with the Post Office to have mail sent elsewhere during break etc. To sign up complete the direct deposit form in the pay pack and return a voided personal check or a letter from your bank with your account number and bank routing number enclosed.

If you need to change your banking institution, complete the Direct Deposit Form, and bring the form along with a voided personal check from the bank you will be using to the SEO.  Direct deposit will take effect on the second pay cycle after you turn in the required forms.

  Student Employee Tax Information

The W-4 is used to determine how much (if any) tax should be withheld from a student’s pay. W-4 forms are available on WebAdvisor. Students are not automatically exempt from having income taxes withheld. Even federal work study wages are taxable income. Students should direct questions regarding the W-4 and taxes to their parents, an accountant, or the IRS. The tax assistance hotline is 1-800-423-1040.

In accordance with the Internal Revenue Code, the college provides all students with a W-2 (Wage and Tax Statement) at year-end.  This is sent by January 31 for the preceding calendar year’s earnings, and is mailed to the student’s permanent home address, unless you selected to receive your W-2 form from WebAdvisor.  Washington College W-2’s should be used to file the federal and state tax returns.  A copy of the W-2 for current international students will also be mailed to their campus box.   It is the responsibility of the taxpayer to file the appropriate income tax forms annually.